Assisting in the organisation of global conferences

The European External Action Service (EEAS) and some EU Member States planned to jointly organise – with the assistance of InterPeace – a conference about building trust between the G5 Sahel joint Force and local populations.

The mission? From the seting up of the registration platform and the selection of the venue to the onsite support, EU-turn was responsible for the management of all logistical aspects related to the conference.

The proposal? EU-turn worked in close collaboration with Idloom Events for the creation of a private and dedicated registration platform detailing the agenda of the conference, its objectives and the registration form. Once online, EU-turn handled the list of participants, the accommodation and travel arrangements (including the visa procedures) for participants flying over from the Sahel region. We also selected a central venue and managed the the AV equipment, the catering, the onsite assistance and the security.

The little extra? EU-turn set up a room for the organisation of bilateral meetings with the press in order to guarantee a media coverage for the event.

The results? It was the first time that ministers, high-level representatives, civil society, NGO’s and the European Union gathered together to share their views and experiences concerning human rights and trust-building between security, defence forces and local populations in the Sahel region. A common action plan was adopted at the end of the conference.